Commercial coffee machine: Buy or rent?

Investing in a commercial coffee machine is a big decision. Read the pros and cons of buying versus renting a coffee machine for your workplace or restaurant.

The early kickstart. The mid-morning meeting. The post-lunch pick-me-up.

For an increasing number of businesses, workdays aren’t simply punctuated by coffee breaks, they’re structured around them. In fact, 77 per cent of workers believe morning coffee breaks are important for staff relationships and workplace culture.

The workplace coffee machine is no longer something that’s nice to have; it’s a necessity. In providing the perfect informal meeting place for colleagues and a source of the kind of coffee that keeps the workday moving, it’s become an essential investment.

The question remains, however: should you buy a machine outright, purchase one as part of a subscription service, or rent one?

Here we look at the pros and cons of each.

Office coffee machine rental vs buying outright

There are a number of factors worth considering when deciding whether to buy or rent a coffee machine. Here are a handful of the most important.

Cost

Always a question that needs asking: how will the cost of buying a machine compare to that of renting one?

It’s understandable. After all, the outlay for purchasing a machine outright can be daunting, particularly when poring over your company’s budgets and cashflow. However, when taking into account the continuing overheads, office coffee machine rental will always end up costing your business more than buying a machine.

Convenience

You should also bear in mind the question of convenience. Purchasing a machine means all is settled in one transaction: you won’t need to worry about any ongoing back and forth with the rental company, or having to service regular rental invoices.

In most cases, there is a greater degree of choice when buying a coffee machine as well. Commercial coffee machine hire means you can be restricted in terms of availability, style of machine and choice.

Estimated usage

Increased flexibility around which machine you are able to choose ensures you can buy the ideal model for your office space.

And that means being able to factor in estimations of how often the machine will be used, when it will be used most regularly, and the volume of usage.

Maintenance

One advantage of renting is that maintenance may be included in the price, but this needs to be weighed against the fact that the machine will have to be returned to the rental company at the end of the rental term.

Equally, if you buy a machine outright, there are also options for bespoke service packages to protect against mechanical issues. For example, Nespresso Professional offers over the phone assistance and troubleshooting as well as service packages to help businesses manage costs over time.

The benefits of buying a Nespresso Professional machine

Purchasing a Nespresso Professional coffee machine for your workplace could be one of the most important business decisions you can make – and we’re not joking.

Quality staff expect quality facilities, and having a state-of-the-art machine on site delivering cafe-style cups of coffee at the touch of a button is akin to magic. At the very least, it’s a key way to entice new employees, and to retain them.

5 reasons to buy a Nespresso Professional machine

1. Easy to use: Nespresso Professional machines are high-tech, easy to use, and designed to handle high volumes of traffic. And of course, to deliver beautifully balanced, generously aromatic cups of coffee. From milky coffee favourites like cappuccinos and flat whites to ristrettos or short blacks, Nespresso Professional serves up coffee you love, any way you like it.
2. Innovative: If you’re looking for an innovative, stylish machine that will handle fairly heavy usage, the Nespresso Momento range could be your best choice. These smart machines use touchless extraction modes to deliver consistent, crema-rich coffee that your staff will love.
3. Efficient and sleek: For an even bigger workspace, Nespresso’s Aguila 220 and Aguilla 440 machines could provide the answer. Ideal for the likes of open-plan office spaces, hospitality venues or conference centres, these stunning, sleek machines can deliver hundreds of coffees per hour – and each cup will be packed with that sublime Nespresso taste.
4. Practical: Perhaps you need to install a coffee machine in the boardroom or reception area? The Zenius coffee machine is likely to provide the best fit in that case. Efficient, simple to operate and fast, the Zenius pours a quality cup of coffee every time.
5. Flexible: Nespresso Professional offers different set up options to provide your business with flexibility, including modular payment solutions that allow you to set up pricing per capsule or by coffee style. Through the payment terminal, you have the option of cashless payment (online) or payment via employee badge cards that can be recharged. It’s a great solution for businesses such as government institutions, clubs and medical facilities.

Each machine comes with a warranty and access to a range of Nespresso Professional services, including after-sales support, fast delivery of new capsules, and complimentary bulk recycling.

Choosing different payment options

If you’re still considering whether purchasing a Nespresso Professional machine is right for you, we have the answer. Introducing the Nespresso Subscription Plan, ideal for any coffee lovers seeking the ultimate flexible option.

The perfect, end-to-end solution – particularly if you want to spread your costs over time – Nespresso Subscription Plans provide you with all you need to offer consistent, sumptuous cups of coffee in your workplace for months or even years on end. It’s a package which gives you a Nespresso Professional machine at no upfront cost, includes servicing and repairs, and offers complimentary bulk recycling.

Subscriptions can be customised based on which machine or machines a business selects and are offered for terms of one to five years. Throughout those periods you can also increase the volume and mix of the coffee capsules you choose each month as long as you meet the terms that your business agrees to upfront.

In short, a perfect all-round package for those who want to know what their business costs will be each month.

FAQs

Can I have more than one subscription for my business?

Yes, you can have multiple machine subscriptions to suit the requirements of your business.

How often can I change the coffee varieties in my order?

You can update the mix of coffee varieties as often you like as long as you meet the terms your business selected upfront. If you want to update the coffee selection for your next order, you will need to update the order at least 24 hours before the next dispatch date.

Can I order more coffee than the minimum in the subscription?

Yes, you can increase the amount of coffee in your order to suit your needs. If you are already above the minimum, you can also decrease your order to the minimum if your needs fluctuate. We recommend selecting a subscription and coffee volume that leaves you room to move down to the minimum in future if necessary.

For more information on purchasing a Nespresso Professional Coffee solution or Subscription Plan, contact us.